Whether you are having a destination wedding or you are expecting a lot of out-of-town guests, providing convenient access to hotel rooms is a courteous thing to do. When planning your wedding, consider working with a local hotel to secure a block of rooms for your wedding attendants. Here are a few things to help you secure hotel rooms for your wedding guests.
Begin Interviewing Hotels Early
As soon as you set your date and have a reasonable idea of how many guests you will have, begin contacting hotels to arrange a block of rooms. Many hotels in popular wedding areas book up quickly, so getting your block squared away early will make it easier for your guests to reserve a room. Consider having a second hotel as a backup in case you aren’t able to solidify a contract with your first choice.
Look For Hotel Amenities
Choosing a hotel with the right amenities is critical for making sure you, your wedding party and your guests are taken care of during the days surrounding your wedding. Select a hotel with a hair and nail salon to make it easier for guests to get ready before your wedding. A spa with massage services can help you relax before the big event, and it can help guests to enjoy their stay. Here are a few other amenities to look for:
- Guest suites for groups of guests
- Free WiFi
- Room service or a restaurant in the hotel
- Kid-friendly accommodations
Negotiate A Deal
Hotels want to book wedding blocks because they ensure rooms for a night are booked. In many situations, you can negotiate a discount based on the number of rooms you need and the time of year you book. Be sure to let your friends and family know about the discount ahead of time so they can verify they are billed the correct amount during their stay.
Include the Hotel Information On Your Invitations
The hotel may include an attrition rate in the contract for your hotel room block, which means you’ll need to guarantee a minimum of rooms from the block will be filled or you’ll have to pay a fee. Include the information about the hotel, including the date your guests must book by, to help avoid paying an attrition fee. You only need to include hotel information in the invitations for out-of-town guests if you are not planning a destination wedding. Work with your printer to create custom cards that contain the hotel details to include with your invitations.
Booking a block of rooms for your wedding takes the pressure off of your guests to find their own hotel rooms. Plan early and work out the best possible deal so you can pass on some savings and a comfortable stay to people who will be attending your event.